Annual Elections 2018 Directions
If you are unsure about any of the following directions please feel free to contact the Returning Officer, firstname.lastname@example.org, or Elections Team, email@example.com.
Regarding Endorsements(Amended 15/12/17, Further amended 31/01/18)
Candidates may not seek or claim the endorsement of Oxford SU employees (including current Sabbatical Trustees), external trustees or student trustees. Further, they may not seek endorsements from Student Council or any of the Council's committees.
Oxford SU campaigns, and Raise and Give (RAG), may endorse candidates provided that any endorsement is approved by a committee vote using secret ballot. Non-Oxford SU organisations can endorse candidates. In both cases, candidates may not:
a) take part in a vote which could lead to an endorsement
b) make an executive decision to make an endorsement
All websites (not including Facebook ‘groups’ or ‘pages’ or similar social media) should be registered with the Returning Officer 24 hours before the site is made public.
To ensure fairness in costing websites, all domain names must be purchased specifically for the purpose of these elections. Domain names should contain some reference to the election or a candidacy, such as www.voteforA.com.
Regarding Social Networking
You can create Facebook groups and pages, hashtags, YouTube videos and promote yourself on other forms of social media. Candidates therefore must remove any comments posted in their groups’/pages’ “wall” that contravene the Election Regulations or any rulings within 24 hours, after which time they shall be responsible for the content of the comment. The Returning Officer may request evidence of campaign materials at any point.
Candidates are encouraged to engage with the media, particularly the student press and radio. In the interests of fairness, you should make a reasonable effort to inform other candidates for the same position of any contact that you have with the media so that they can pursue the same opportunity.
Manifestos should be a one sided A4 size PDF emailed to the Returning Officer, and Deputy Returning Officer, by midday Friday 2nd February. You must include the name of anyone who is involved in the design process clearly on the manifesto. The Returning Officer can send back any manifesto that fails to meet this direction, contains unlawful, false, misleading or offensive material or which references other candidates.
Any person wishing to be a candidate must nominate online via www.oxfordsu.org/elections.
Regarding becoming a candidate
To become a candidate a nominee must attend the essential candidate briefing bringing with them a signed tutor permission slip, any right to work documents (for trustee roles) and their University card (‘BOD card’). The nominee will then become an official candidate.
Campaigning can begin after the hustings have finished on Sunday 4th February. Any candidate publishing campaign materials before this time is in violation of this direction.
Candidates can only campaign in digital spaces they don’t control if other candidates for the same position also have access to campaign there.
Candidates are not allowed to run negative campaigns. This means criticising another candidate’s character, actions, policies, or manifesto. Campaigns should focus on why that candidate is the best for the role. However, there will be the opportunity to respond and critique the other candidates’ policies, manifestos, and answers in the hustings. The hustings are the only time candidates will be permitted to do this.
Regarding unofficial campaigning
Any individual producing campaign material in favour of a candidate will be considered as if they are the candidate themselves, unless the candidate specifies to the Returning Officer that they have no involvement with the individual and can show evidence they’ve made reasonable efforts to discourage the individual’s campaigning. The Returning Officer will communicate with all parties involved as soon as a dispute arises.
Regarding mailing lists
Candidates are not permitted to use pre-existing mailing lists.
The combining of candidates into slates is not allowed. Slates are groups of candidates who endorse each other and share campaign materials. Candidates cannot endorse other candidates or have commonly designed manifestos, or campaign materials. Candidates cannot directly assist another candidate’s campaign in anyway.
Sabbatical Trustee candidates have an expenses limit of £50
Student Trustee candidates have an expenses limit of £25
NUS Delegate candidates have an expenses limit of £20
Candidates must declare all items used for campaigning and must not spend more than their expenses limit. Candidates cannot financially support another candidate.
Already owned equipment, which it is reasonable to assume all other candidates will have access to an equivalent of, are permitted without deduction from expenses. A Mac with Photoshop installed will be available to use at Oxford SU.
Expense forms must be handed in to the Returning Officer at 4 Worcester Street by 12pm Friday 9th February.
Regarding Hustings (Amended 10/01/18)
The Hustings will be held on Sunday 4th February and will be moderated by the Returning Officer. The Chair of Council, shall chair the hustings. If they are unable to fulfil their role, the Returning Officer or Chair of Council shall be succeeded by a student member chosen by the Returning Officer.
All complaints must be submitted by 6pm Friday 9th February except those referring to the counting of votes which must be submitted 24 hours after publication.