Annual Elections 2018 Directions
If you are unsure about any of the following directions please feel free to contact the Returning Officer and SU Elections Team at firstname.lastname@example.org.
Any person wishing to be a candidate must nominate via the SU Website
Regarding Becoming a Candidate
To become a candidate a nominee must attend the essential candidate briefing on Monday 3th Week Hilary bringing with them;
- a signed tutor permission slip,
- any right to work documents (for trustee roles), and
- their University card (‘BOD card’),
the nominee will then become an official candidate.
Manifestos should be a one-sided A4 size PDF emailed to email@example.com, by midday Thursday 3rd Week Hilary Term. A plain text manifesto must accompany any designed manifesto. You must include the name of anyone who is involved in the design process clearly on the manifesto. The Returning Officer can send back any manifesto that fails to meet this direction, contain unlawful, false, misleading, or offensive material.
The combining of candidates into slates is allowed. Slates are groups of candidates who endorse each other and share campaign materials. Candidates cannot endorse other slates they are not a part of or be endorsed by slates they are not a part of. Slates cannot directly assist another slate’s campaign in any way or have similar campaign materials as other slates.
The membership and name of a slate must be emailed to firstname.lastname@example.org, by midday Thursday 3rd Week Hilary Term.
Sabbatical Trustee candidates, not on a slate, have an expense limit of £40
Student Trustee candidates, not on a slate, have an expense limit of £25
NUS Delegate candidates, not on a slate, have an expense limit of £25
Slates including a Sabbatical Trustee candidate have an expense limit of £40 plus £10 per additional Sabbatical Trustee candidate and £5 per additional Non-Sabbatical Trustee candidate.
Slates not including a Sabbatical Trustee candidate have an expense limit of £25 plus £5 per additional Non-Sabbatical Trustee candidate.
Candidates must declare all items used for campaigning and must not spend more than their expenses limit. Candidates cannot financially support another candidate outside their slate.
Already owned equipment, which it is reasonable to assume all other candidates will have access to an equivalent of, are permitted without deduction from expenses. A Mac with Photoshop installed and a camera will be available to use at Oxford SU on request and subject to availability.
Expense forms must be handed in to the Returning Officer at 4 Worcester Street by midday Thursday 4th Week Hilary.
The Hustings will be held on Monday 4th Week Hilary and will be moderated by the Returning Officer. The Returning Officer must choose a chair who cannot be themselves.
Campaigning can begin after manifestos are published on Friday 3rd Week Hilary Term. Any candidate publishing campaign materials before this time is in violation of this direction.
Candidates, and slates, can only campaign in digital spaces they don’t control if other candidates for the same position also have access to campaign there.
Campaigns must focus on why that candidate is the best for the role. Candidates are not allowed to run negative campaigns. This means criticising another candidate’s character. However, there will be the opportunity to respond and critique the other candidates’ policies, manifestos, and answers in the hustings.
Regarding Unofficial Campaigning
Any individual producing campaign material in favour of a candidate, or slate, will be considered as if they are the candidate, or slate, themselves, unless the candidate, or slate, specifies to the Returning Officer that they’ve not been involved with the campaigning of the individual, and can show evidence they’ve made reasonable efforts to discourage the individual’s campaigning. The Returning Officer will communicate with all parties involved as soon as a dispute arises.
Candidates may not seek or claim the endorsement of Oxford SU employees (including current Sabbatical Trustees, external trustees, or student trustees), Council or any of its committees, Oxford SU Schemes, or Projects.
Campaigns and Non-Oxford SU organisations can endorse candidates, or slates, provided no candidates;
- take part in a vote which could lead to an endorsement
- make an executive decision to make an endorsement
- be involved in the communications of an endorsement
Candidates, and slates, are encouraged to engage with the media, particularly the student press and radio. In the interests of fairness, you should make a reasonable effort to inform other candidates for the same position of any contact that you have with the media so that they can pursue the same opportunity.
Regarding Mailing Lists
Candidates, and slates, are not permitted to use pre-existing mailing lists. Any mailing lists must be opt-in and deleted immediately after the election.
All complaints must be submitted within 24 hours of the complainant becoming aware of the incident and before midday Thursday 4th Week Hilary, except;
- those referring to incidents taking place after midday Thursday 4th Week Hilary but before the publication of the results, and
- those referring to the counting of votes,
which must be submitted within the 24 hours following the publication of the results.