Reporting a student

If you feel safe and able to do so, write to or tell the person that you are unhappy with their behaviour. However, if this wouldn't be appropriate given the nature of the complaint, then you can skip this stage.

This is factual information as to your current academic situation. Status on course refers to whether you are currently studying, suspended or completed your course. If you are a non-matriculated student, you can write non-matriculated in the 'course' section. Ensure you have included an alternative email to your university email in case your university IT account closes down before your complaint is able to be concluded, as all communication with you will be done via email. You don't need to put anything in sections 1.2 and 1.3.

This is factual information as to the person you are reporting. Fill in as much as you know about them to help increase the Proctor's likelihood of being able to identify them. If you are reporting more than one person, then copy and paste this table and fill it in again for every person you are reporting.

Sometimes it can take a little while for complaints to be fully considered. However, the University are able to put in interim measures where appropriate to help you feel safe and comfortable on campus. If there's anything you'd like the University to consider putting in place, you can list these here. Most typically, this would be for a No Contact Arrangement to be put in place (meaning the person you are reporting cannot contact you, and vice versa) but in serious cases can include things such as Exclusion or Suspension.

What is your report about? Select any from the list you feel applies, which is most likely to include harassment or sexual misconduct.

If the conduct you are reporting could constitute serious criminal conduct, have you reported this to the police? In very limited circumstances the University may feel they need to report this to the police themselves. If you have an active police report, it might be that the University pauses its investigation so it doesn't prejudice the police investigation. It's still helpful to report to the university as it means they can put in place any interim measures it needs to in order to support you, and know to re-start the investigation at the conclusion of the police investigation.

When did the conduct you are reporting occur? Give as accurate an answer as you can, although its ok if you don't remember the exact date/time. If there has been multiple incidents, you should give as much accuracy as you can for each incident.

If your report is being made more than 6 months after the reported conduct took place, please explain why. It's ok if its taken you longer than six months to realise what's happened and feel like you wish to report it. You should explain why it has taken longer to report, and if its linked to any health (physical or mental) difficulties then you should provide evidence of these too. The six months counts from the date of the last incident if there has been multiple incidents.

Are there any time-critical factors that the Proctors should be aware of? Explain any reasons why the Proctors may need to consider your appeal as a priority, for example if this is impacting your ability to progress into the next year of your studies.

If you were able to take any steps to resolve this locally (in stage one), then give an explanation of what you did and why they did not resolve them. If you did not take any steps, then give an explanation as to why you did not feel able to.

Please set out clearly and concisely the details of the conduct which you are reporting.Explain in chronological order what happened, including any specific phrasing that was used.

When and where did the conduct you are reporting occur? Detail whether this happened on campus (if so, where) or online (if so, using what medium) and give details of when it happened if you can

Is there other relevant background information that the Proctors need to be aware of? If there's any context the Proctors would find helpful to understand, then you should mention this here. This could be things like your relationship to the person(s) you are reporting, any previous challenges you've experienced with this person or anything else.

Who was present at the time of the conduct? If there were any other witnesses, note them here (you will further details later on)

What impact has the reported conduct had on you? Here you should explain the impact the behaviour has had on you, which could be personal, related to your studies or time in Oxford or a combination of them all.

Here you can list any witnesses to the behaviours and any evidence that you have. It's ok if you don't have either. Evidence could include evidence that you spoke to third parties about what happened, copies of a harassment log you've kept or evidence of the behaviours themselves (e.g. via emails or screenshots of social media posts)

Have a read through each of the statements, and check you agree with them all. Then, sign (its ok to just write your name in the box) and date it.

You can submit your complaint by emailing it, alongside your correctly formatted evidence to casework@proctors.ox.ac.uk. They will confirm they've received it and be in touch with you about interim measures as soon as they can, if needed.