Conference Agendas

Date of Meeting:   

9th June 2026 4pm - 6pm   

Location:   

Lecture Theatre, HB Allen Centre (near Keble) 

Oxford SU AGM – 16:00-17:00

Agenda  

• Annual Reports 

• Officer Reports 

Conference of Common Rooms – 17:00-18:00

Chair:   

Shermar Pryce (President for Community & Common Rooms)   

Deputy Chairs:   

JCR Deputy Chair – to be elected in room  

MCR Deputy Chair – Rhys Inward 

Agenda   

Item A   

Introduction:   

• Introduction of TT W7 Conference of Common Rooms    

Item B   

Governance Matters:   

• Approval of CCR TT W3 Minutes   

Item C   

Matters Arising   

• Officer Updates   

• Officer Action Log   

Items for Discussion   

Need to submit an amendment?   

Please ensure that these are submitted no later than 10AM Monday 8th June 2026.  

Submit your amendment 

Item D   

University-Wide Sanitary Products Provision 

Proposed by: Isabella Taylor, Magdalen JCR President 

Seconded by: Helena Zhao, SU Women*s Officer; Rhys Inward, Jesus MCR President; Alec Elias Siguardarson, Wadham MCR President; Alisa Brown, President for Welfare, Equity and Inclusion 

Decision Type: Conference Mandate  

Presented by: Isabella Taylor and Alisa Brown 

Proposal   

This motion mandates Oxford SU to lobby the University of Oxford to provide free period products in all Bodleian libraries toilets as a minimum standard, and to advocate for the same standard across all student facing departmental buildings. 

The motion further mandates the SU to ask the University to introduce a clear, consistent and visible system for period product provision, including agreed responsibility for procurement, restocking, signage and reporting when products run out. 

Which of the following aims does your motion or proposal hope to achieve?   

• Provide the views of students and a position deemed to be representative of wider students at the University of Oxford  

Conference Notes:   

• Period products are a basic health and welfare need for many students. Lack of access can cause distress, embarrassment, disruption to study, and avoidable barriers to participating fully in University life.  

• Current provision across the collegiate University appears inconsistent. Students have reported that products are available in some locations, such as the Archaeology Library, but not in other high use study spaces, including the Radcliffe Camera.  

• Common Rooms have indicated that all colleges appear to have some form of period product provision somewhere, but this does not necessarily mean that products are available in all bathrooms, visible to students, or provided in a consistent way.  

• University library provision is particularly important because libraries are shared study spaces used by students across colleges, courses and levels of study. Many students spend long periods of time in libraries, especially around exam season and thesis deadlines. 

• The Bodleian Libraries cover a large number of library sites across Oxford. A minimum standard across all University library sites would therefore make a practical and visible difference to students.  

• There is also inconsistency at departmental level. For example, a medical student has reported that products are available in IDRM, the Institute of Developmental and Regenerative Medicine, but not in MSTC, the Medical Sciences Teaching Centre. This suggests that provision may vary even between buildings used by students within the same broad academic area.  

• At present, it is not always clear who is responsible for period product provision in different settings, including libraries, departments, divisions, colleges and individual buildings.  

• Inconsistent provision particularly affects students who cannot easily afford products, students with heavy or unpredictable periods, disabled students, students with medical conditions affecting menstruation, students studying late or away from their college, and students who may feel uncomfortable asking staff for help. 

Conference Believes:   

• Free period products should be treated as a basic welfare provision, not as an optional extra or a matter left to local goodwill.  

• No student should have to leave a library, miss teaching, interrupt study, or ask multiple staff members in order to access essential period products.  

• Provision should be visible, dignified and easy to access. Students should not have to ask at reception unless there is no practical alternative.  

• A University wide approach is needed because students do not only study in their own colleges. They move between libraries, departments, laboratories, lecture rooms, museums, clinical teaching spaces and other University buildings.  

• A minimum standard should include pads and tampons, clear signage, named responsibility for restocking, and a simple route for reporting empty boxes.  

• Period products should be available in a range of toilets, including women’s toilets, gender neutral toilets and accessible toilets where these exist, recognising that not everyone who menstruates uses the same facilities.  

• The University should not rely on Common Rooms, individual staff members, informal student labour or one-off initiatives to meet a recurring and predictable welfare need.  

• This is a relatively low-cost intervention with a high practical and symbolic value for student welfare, equality and inclusion. 

Conference Resolves:   

Conference mandates Oxford SU and the relevant Sabbatical Officers to: 

• Lobby the University to provide free period products in all student facing University libraries as a minimum standard.  

• Lobby the University to extend free period product provision to all student facing departmental buildings, teaching spaces and other University managed buildings where students regularly study or attend teaching.  

• Ask the Bodleian Libraries to introduce consistent provision across all Bodleian library sites, including:  

• free pads and tampons;  

• visible provision in or near toilets where practicable;  

• clear signage explaining what to do if products have run out;  

• a named staff team or operational process responsible for restocking.  

• Ask the University to conduct a light touch audit of current period product provision across University libraries and student facing departmental buildings, identifying:  

• where products are currently available;  

• where provision is absent;  

• who is responsible for procurement and restocking;  

• whether provision is visible and accessible to students.  

• Lobby the University to create a university-wide minimum standard for period product provision, including procurement, restocking, signage and reporting processes.  

• Work with Common Rooms, Welfare Reps and other relevant student groups to gather student evidence on gaps in provision, including examples from libraries, departments and buildings where students report inconsistent access.  

• Support Common Rooms that wish to lobby their own colleges to strengthen college level provision, while recognising that this motion’s minimum ask is directed at University managed libraries and departments.  

• Report back to Conference of Common Rooms by no later than [Week 3, Michaelmas Term 2026] on progress, including any University response, audit findings where available, and next steps for implementation. 

Item E 

Oxford SU Strategic Plan Update  

Presented by: Oxford SU CEO 

Student Life Subcommittee representative nominations

• Oxford SU  would like to request nominations for 1 x JCR and 1 x MCR rep to sit on Student Life Subcommittee – committee meets twice per term to discuss issues pertaining to student life.   

Below the Line   
These are items which will not be discussed unless requested.   
Members can request a discussion by request to the Chair (supresidentccr@oxfordsu.ox.ac.uk).   

The following motions did not pass at the previous Conference of Common Rooms due to not meeting quoracy. They will be submitted for CCR vote again without debate unless requested.  If we do not meet quoracy a second time the motions will be deemed to have fallen.   

AOB