Conference Agendas

Date of Meeting: 

24th November 2025 6pm - 8pm 

Location: 

HB Allen Centre (near Keble) 

Chair: 

Shermar Pryce (President for Community & Common Rooms) 

Deputy Chairs: 

JCR Deputy Chair - Janek Czarnek 

MCR Deputy Chair - Rhys Inward 

Agenda 

Item A 

Introduction: 

• Introduction of W7 Conference of Common Rooms  

Item B 

Governance Matters: 

• Approval of CCR W3 Minutes 

Item C 

Matters Arising 

• Officer Updates 

• Officer Action Log 

Items for Discussion 

Need to submit an amedment? 

Please ensure that these are submitted no later than 10AM 21st November 2025.

Submit your amentment

Item D 

Transforming University Sports Facilities to Meet Student Needs 

Proposed by: Alisa Brown, SU President for Welfare, Equity and Inclusion 

Decision Type: Conference Policy 

Presented by: Alisa Brown, SU President for Welfare, Equity and Inclusion 

Proposal 

To establish a collective student position calling for the development of a central, accessible, and affordable University sports centre to complement the current Iffley Road Sports Centre, ensuring equitable access and improved facilities for all students across the collegiate University.   

Which of the following aims does your motion or proposal hope to achieve? 

• Provide the views of students and a position deemed to be representative of wider students at the University of Oxford 

• Provide student-led direction for the Students’ Union work 

Conference Notes: 

• That the quality and accessibility of Oxford University sports facilities were raised by several Common Rooms at the previous Conference of Common Rooms.  

• That students have reported issues including overcrowding, poor equipment quality, inconsistent opening hours, and accessibility barriers at Iffley Road Sports Centre.  

• That the current location of Iffley Road Sports Centre disadvantages students in colleges farther from East Oxford and contributes to inequitable access to sport. 

• That many students are opting to pay for expensive private gym memberships due to insufficient University and college provision despite them being free or heavily subsidised. 

• That sport and physical activity play a highly crucial role in mental health and wellbeing, recognised by both the University and national health bodies. 

• That, aside from the recent resurfacing of the athletics track, no major redevelopment or improvement work has taken place at Iffley Road Sports Centre since around 2018, despite repeated student feedback and growing demand for accessible facilities.  

• That the Vice Chancellor (VC) Professor Irene Tracey has a strong interest in Sport and its benefits to student wellbeing and experience and recently created the role Pro-Vice-Chancellor (PVC) for External Engagement, Sport and Community. 

• At the end of Trinity Term Professor Alexander Betts was named PVC for External Engagement, Sport and Community and was also appointed the chair of Sports Strategic Sub-Committee (SSSC). 

Conference Believes: 

• That all students should have equitable access to high-quality and affordable sports facilities, regardless of college affiliation or location.  

• That University sport should be treated as a key wellbeing and community investment, not a luxury.  

• That a central, modern facility would strengthen participation across gender, disability, and socioeconomic lines and better represent Oxford’s world-class status.  

• That consultation with student representatives and Common Rooms should underpin any redevelopment or relocation plans. 

Conference Resolves: 

• To adopt a Conference Policy supporting the creation of a central, accessible, and inclusive University sports centre, either through relocation or major redevelopment of current facilities.  

• To encourage the SU SSSC representative and wider SU to continue engagement with the PVC for External Engagement, Sport and Community 

• and Oxford University Sports Federation leadership on this issue.  

• To mandate ongoing consultation with Common Rooms, Sports Council, and student sports clubs to ensure student voice informs all decision-making.  

• To publish a report, led by the SU President for Welfare, Equity and Inclusion, by the end of Hilary Term 2026, incorporating the views and priorities expressed by the Conference of Common Rooms on university sport provision. 

Item E 

Oxford SU 15-minute sessions on: 

1. Examinations and assessments: what do you think about them? (Oxford SU President for Undergraduates)  

2. Common room support and requests: what can the SU do better to support common rooms? (Oxford SU CEO) 

3. Oxford SU Elections launch (Democracy Coordinator)  

Item F 

Conference of Common Rooms feedback (Shermar Pryce) 

We would like to discuss the following areas to improve the functionality of CCR: 

• Impact Log/Updates  

• Communications  

• Meeting frequency 

Below the Line 
These are items which will not be discussed unless requested. 
Members can request a discussion by request to the Chair (supresidentccr@oxfordsu.ox.ac.uk). 

The following motions did not pass at the previous Conference of Common Rooms due to not meeting quoracy.  They will be submitted for CCR vote again without debate unless requested.  If we do not meet quoracy a second time the motions will be deemed to have fallen. 

Item G 

No items below the line.