Conference Agendas

Date of Meeting:  

3rd February 2026 5pm - 9pm  

Location:  

HB Allen Centre (near Keble)  

Chair:  

Shermar Pryce (President for Community & Common Rooms)  

Deputy Chairs:  

JCR Deputy Chair – to be elected in room 

MCR Deputy Chair - Rhys Inward  

Oxford SU Elections Hustings – 17:00-19:00 

Agenda  

Item A  

Introduction:  

• Introduction of HT W3 Conference of Common Rooms   

Item B  

Governance Matters:  

• Approval of CCR MT W7 Minutes  

Item C  

Matters Arising  

• Officer Updates  

• Officer Action Log  

Items for Discussion  

Need to submit an amendment?  

Please ensure that these are submitted no later than 10AM Monday 2nd February 2026. 

Submit your amendment 

Item D  

Wider Student Access to University Committees  

Proposed by: Queen's MCR President (Passed at Queen's MCR Meeting in Michaelmas 2025) 

Decision Type: Conference Mandate 

Presented by: Queen's MCR President 

Proposal  

To require the SU to lobby the University to widen attendance of non-Sabbatical Officers at key University committees. 

Which of the following aims does your motion or proposal hope to achieve?  

• Support the SU to build a collective voice between the Officers of the Students’ Union and the representative bodies of individual common rooms 

• Provide the views of students and a position deemed to be representative of wider students at the University of Oxford 

Conference Notes:  

• That the University Statutes and Regulations provide for student representatives on many key university committees, including (but not limited to) University Council. 

• Many of these committees (including University Council) have more than one seat reserved for Student Representatives.  

• Currently, all of the SU representatives at many of these committees are sabbatical officers. The “highest” committee that “ordinary students” currently sit on are the Divisional Boards. 

• At Cambridge, one of the attendees to University Council is an incumbent “lay” student, elected annually by the whole student populus.  

• That there is an upcoming university-led review of the ‘University Policy and guidance on Student Engagement’, which the SU will contribute to as the principal driver of student representation on these committees. 

Conference Believes:  

• That Student Representation would be strengthened by having both current students and sabbatical officers on key committees, particularly University Council, especially students who are not involved in the quotidian affairs of the SU. 

Conference Resolves:  

• To mandate the SU to lobby the university to widen the presence and attendance of non-sabbatical officers at key University committees where multiple positions are reserved for student representatives, including (but not limited to) University Council. 

Equality Impact Assessment: 

• Stated as net positive impact for all listed demographics 

Item E  

Oxford SU 10-minute sessions on: 

1. Examination Survey (Oxford SU President for Postgraduates) 

2. Graduate Accommodation Rent Setting (Oxford SU President for Postgraduates) 

3. Student SSO Expiry Period Change (Oxford SU President for Welfare, Equity & Inclusion) 

4. All I Want For Oxmas Student Survey Presentation (Impact Associate) 

Below the Line  
These are items which will not be discussed unless requested.  
Members can request a discussion by request to the Chair (supresidentccr@oxfordsu.ox.ac.uk).  

The following motions did not pass at the previous Conference of Common Rooms due to not meeting quoracy. They will be submitted for CCR vote again without debate unless requested.  If we do not meet quoracy a second time the motions will be deemed to have fallen.  

Item F 

Transforming University Sports Facilities to Meet Student Needs  

Proposed by: Alisa Brown, SU President for Welfare, Equity and Inclusion  

Decision Type: Conference Policy  

Presented by: Alisa Brown, SU President for Welfare, Equity and Inclusion  

Proposal  

To establish a collective student position calling for the development of a central, accessible, and affordable University sports centre to complement the current Iffley Road Sports Centre, ensuring equitable access and improved facilities for all students across the collegiate University.    

Which of the following aims does your motion or proposal hope to achieve?  

• Provide the views of students and a position deemed to be representative of wider students at the University of Oxford  

• Provide student-led direction for the Students’ Union work  

Conference Notes:  

• That the quality and accessibility of Oxford University sports facilities were raised by several Common Rooms at the previous Conference of Common Rooms.   

• That students have reported issues including overcrowding, poor equipment quality, inconsistent opening hours, and accessibility barriers at Iffley Road Sports Centre.   

• That the current location of Iffley Road Sports Centre disadvantages students in colleges farther from East Oxford and contributes to inequitable access to sport.  

• That many students are opting to pay for expensive private gym memberships due to insufficient University and college provision despite them being free or heavily subsidised.  

• That sport and physical activity play a highly crucial role in mental health and wellbeing, recognised by both the University and national health bodies.  

• That, aside from the recent resurfacing of the athletics track, no major redevelopment or improvement work has taken place at Iffley Road Sports Centre since around 2018, despite repeated student feedback and growing demand for accessible facilities.   

• That the Vice Chancellor (VC) Professor Irene Tracey has a strong interest in Sport and its benefits to student wellbeing and experience and recently created the role Pro-Vice-Chancellor (PVC) for External Engagement, Sport and Community.  

• At the end of Trinity Term Professor Alexander Betts was named PVC for External Engagement, Sport and Community and was also appointed the chair of Sports Strategic Sub-Committee (SSSC).  

Conference Believes:  

• That all students should have equitable access to high-quality and affordable sports facilities, regardless of college affiliation or location.   

• That University sport should be treated as a key wellbeing and community investment, not a luxury.   

• That a central, modern facility would strengthen participation across gender, disability, and socioeconomic lines and better represent Oxford’s world-class status.   

• That consultation with student representatives and Common Rooms should underpin any redevelopment or relocation plans.  

Conference Resolves:  

• To adopt a Conference Policy supporting the creation of a central, accessible, and inclusive University sports centre, either through relocation or major redevelopment of current facilities.   

• To encourage the SU SSSC representative and wider SU to continue engagement with the PVC for External Engagement, Sport and Community  

• and Oxford University Sports Federation leadership on this issue.   

• To mandate ongoing consultation with Common Rooms, Sports Council, and student sports clubs to ensure student voice informs all decision-making.   

• To publish a report, led by the SU President for Welfare, Equity and Inclusion, by the end of Hilary Term 2026, incorporating the views and priorities expressed by the Conference of Common Rooms on university sport provision.