Motion amendment process (PILOT)
If you are a member of Conference of Common Rooms or an Officer of the SU, you can use this form to submit any amendments that you would like to make regarding motions that are due to be considered by Conference of Common Rooms.
You can submit amendments up until 10am the day before the relevant Conference meeting. Conference meetings usually take place in Week 3 and Week 7 of every term.
Once you have submitted your amendment, the Chair & Deputy Chairs of Conference, in collaboration with the SU Trustee Board will review the amendments and can make a number of different decisions:
- They can simply accept clarifying and ‘friendly’ amendments - things which make the motion easier to understand or implement
- They can reject amendments which increase the risk profile of the motion or change the purpose of the motion completely
- They can postpone the hearing of a motion if lots of amendments are submitted and further consultation is needed
The Chair & Deputy Chairs will then determine the order in which any amendments will be voted upon within the meeting. If you submit an amendment you might be asked to present your reasons for the amendment at the meeting, so make sure that you are available.
Amendments are voted on by Conference members during the meeting. This shall normally be done online, to ensure accurate voting records. Once all amendments have been considered, the updated motion shall be published for voting purposes within 48 hours of the meeting.