CCR Key Dates

Deadline: Tuesday 14th October 2025

If you want to bring a motion to Conference, you'll need to submit it by this date. Motions must:

• Have been passed at your Common Room meeting or RepCom, OR
• Be proposed and seconded by 4 other Conference members or Officers of the SU

All motions require an Equality Impact Assessment and must be submitted via the SU website at least 10 working days before the Conference meeting.

Submit a motion

Completion: By Tuesday 21st October 2025 (morning)

The Trustee Board of the Students' Union will conduct a risk assessment of all submitted motions, focusing on legal, financial, reputational and representative impacts.

Publication: Tuesday 21st October 2025 (afternoon)

The date and initial agenda for the Conference will be published with at least 7 days' notice before the meeting. This ensures Common Room representatives have time to consult with their members if needed.

Deadline: Monday 27th October 2025, 10am

If you wish to propose amendments to any motions, these must be submitted by 10am on the day before Conference.

Publication: Monday 27th October 2025 (afternoon)

The complete agenda, including any amendments, will be published on the afternoon before Conference.

Deadline: Thursday 30th October 2025

Motions for voting will be published within 48 hours of the Conference meeting ending.

Opens: After Conference concludes
Closes: Between 4th-6th November 2025

Voting will be open for one week. Only Conference members (Common Room representatives) can vote on Conference Mandates and Accountability Actions.

Deadline: Tuesday 11th November 2025

If you want to bring a motion to Conference, you'll need to submit it by this date. Motions must:

• Have been passed at your Common Room meeting or RepCom, OR
• Be proposed and seconded by 4 other Conference members or Officers of the SU

All motions require an Equality Impact Assessment and must be submitted via the SU website at least 10 working days before the Conference meeting.

Submit a motion

Completion: By Tuesday 18th November 2025 (morning)

The Trustee Board will conduct a risk assessment of all submitted motions, focusing on legal, financial, reputational and representative impacts.

Publication: Tuesday 18th November 2025 (afternoon)

The date and initial agenda for the Conference will be published with at least 7 days' notice before the meeting. This ensures Common Room representatives have time to consult with their members if needed.

Deadline: Monday 24th November 2025, 10am

If you wish to propose amendments to any motions, these must be submitted by 10am on the day before Conference.

Publication: Monday 24th November 2025 (afternoon)

The complete agenda, including any amendments, will be published on the afternoon before Conference.

Deadline: Thursday 27th November 2025

Motions for voting will be published within 48 hours of the Conference meeting ending.

Opens: After Conference concludes
Closes: Between 2nd-4th December 2025

Voting will be open for one week. Only Conference members (Common Room representatives) can vote on Conference Mandates and Accountability Actions.

• Each motion has a maximum of 30 minutes for discussion
• The Chair will invite speakers for and against each motion
• Votes on amendments may be taken in the room
• Final votes on motions will take place online after the meeting

• Conference Policy - Setting a position deemed representative of students (requires consensus)
• Conference Mandate - Directing the SU to take specific actions (requires simple majority vote)
• Accountability Actions - Motions of censure or no confidence (requires two-thirds majority)