For the current academic year, OUSU and the University have put in place a new and more secure system for ensuring OUSU has access to up to date and secure data about its student members. This involves the provision of data to OUSU by the university via a third-party IT support company. In this instance there was an error in the data transfer that left out information about students that should have allowed OUSU to automatically exclude graduated students from the elections.
As a result, five students ineligible to vote in this year’s OUSU elections had their votes registered and cast. Having identified this issue, OUSU has re-counted the votes for each post and we are able to confirm that none of the results have changed.
The University and OUSU have already taken steps to ensure that this problem (which is particular to the election process only) will not arise in the future.