In this section

WHAT ARE REPCOMS?:

The Conference of Common Rooms shall convene Representative Committees (known as RepComs). RepComs are a termly forum for representatives of communities to deal with matters of shared interest and common purpose, ensuring representation of those groups at all levels of the University and its constituent colleges. These forums are a vital component of how we do representative for marginalised student communities to ensure student voice is amplified.  

RepComs are Chaired by our Equity Officers for the relevant student group, and they will also provide a report to each meeting in relation to matters arising. The Equity Officer will be responsible for raising matters arising in the RepCom with the wider Officer Team (both Sabbatical and Part-time Officers) and relevant University Task and Finish/Working Groups. 

A Deputy Chair can be elected from within the RepCom and will act on behalf of Chairs in their absence. Each RepCom may create further Postholders as required to support the representation of those with intersectional or minority groups within each community. 

RepComs shall provide a democratic space to:  ​

  • Gather the views of students within a particular community and determine positions deemed to be representative of those students at the University of Oxford  

  • Provide student-led direction for the Students’ Union work  

  • Receive reports on and discuss the representative work of the Officers of the Students' Union (as defined by Bye-Law 3) and the wider Trustee Board 

  • Invite key University or college staff to talk to you about projects or policy development areas that might affect the RepCom and relevant student groups 

Decisions at RepComs (according to Bye-Law 6.22): ​

  • Can set a representative stance for the student community (requires full consensus of the RepCom) 

  • Can mandate SU and Officers to take a specific action (requires a simple majority vote) 

  • Can hold RepCom postholders to account (requires two-thirds majority) 

Current RepComs: 

  • Class RepCom  

  • Disabled Students’ RepCom  

  • LGBTQ+ RepCom  

  • International Students’ RepCom  

  • Black and Ethnic Minorities Student RepCom  

  • Suspended Students’ RepCom   

  • Women*s RepCom  

The process for convening, reconvening or closing a RepCom shall be by submission of a motion to the Conference of Common Room in accordance with Bye-Law 5.

AGENDA SETTING: 

Whilst an SU Sabbatical Officer will be in attendance at the meetings, these are your meetings and the agenda is open for any RepCom member to submit a motion:  click here to submit an item. 

Officers of the Students’ Union may submit motions, but these must be proposed and seconded by other 2 members of the RepCom or other Officers of the Students’ Union. Motions must be submitted with 10 working days’ notice of any meeting. Motions and agendas shall normally be published 5 working days ahead of the RepCom meeting.  

MEMBERSHIP:

You can attend, speak at, and observe these meetings if you are a student who self-defines as part of the relevant group and/or are a relevant Common Room, society or divisional representative, but only Common Room Role Holder elected to represent that community can vote.  One relevant representative of each Common Room, nominated by each of the common rooms, normally, the Common Room Role Holder elected to represent that community shall be the voting member.  

The relevant Equity Officer (as defined in Bye-Law 3) shall not be voting members of RepComs, but shall be in attendance as executive members.  

WHICH REP COMMS ARE HAPPENING IN TRINITY 2025?

All of these RepComs are scheduled from 4pm to 5:30pm and will take place in the Oxford SU Meeting Room, on the ground floor of 4 Worcester Street. The building and room are accessible, with access to accessible toilets.

Disabled Students’ RepCom  

27/05/25, 4pm to 5:30pm 

Class RepCom 

28/05/25, 4pm to 5:30pm 

LGBTQ+ RepCom  

29/05/25, 4pm to 5:30pm 

Black and Ethnic Minorities Student RepCom  

03/06/25, 4pm to 5:30pm 

Women*s RepCom  

04/06/25, 4pm to 5:30pm 

International Students’ RepCom 

05/06/25, 4pm to 5:30pm 

Suspended Students’ RepCom   

06/06/25, 4pm to 5:30pm 

  

If you run your elections through the SU, you should be listed as a Common Room Rep, you will also receive an email inviting you to attend. If your Common Room’s page is incorrect, your President needs to update it by following these instructions. 

If you don't run your elections through us, get in touch with studentengagement@oxfordsu.ox.ac.uk to see what's on offer - it’s completely free and we'll support you with your elections. 

For further enquiries, please contact studentengagement@oxfordsu.ox.ac.uk.