Interesting in joining our societies directory?
To sign up, fill in this form - if you have any questions, get in touch with studentengagement@oxfordsu.ox.ac.uk
Before you sign up, have a look at the below information about the support you'd receive as part of the directory - and check out the information about joining the Proctor's Office too.
Our team works towards creating an environment which is both inclusive and accessible to all. Here are some of the ways we can help your society and committee members:
We organise Societies PresCom and Societies WelfCom - spaces for society Presidents and Welfare Reps to meet each other, share ideas, arrange collaborations, and get support from your SU Sabbs. To attend, make sure your committee list is up-to-date on the directory and we will invite you.
We understand that running a society can be challenging, and it might get tough to balance your studies along with the society work. We are happy to arrange a meeting with you to talk through any issues you might be experiencing. You can get in touch with us at advice@oxford.ox.ac.uk. We don't have any authority to intervene in the governance of student societies, but we can listen and suggest ideas.
To make things easier for you, we also provide online and comprehensive in-person training to your committee so they can be equipped with the right skillset to help your society members. Have a look at the trainings we offer here.
Advertise your events on our events page!
Planning a ball or a bar crawl? Our website’s events page is a perfect place to advertise and promote your events as it gets the most traffic out of all the pages on our website!! Be it ticketing or risk assessments, we can help you sort everything out.
Run elections through our website
Looking for new committee members? Student engagement can help you run elections in the most democratic and confidential way. We take care of the candidates and count the votes for you. All you have to worry about is the election party!
If you have any questions, please get in touch with studentengagement@oxfordsu.ox.ac.uk
Registering with the Proctor’s
Clubs and Societies can register with the University Proctor’s Office. Registering is a good idea because it means your society will have access to a range of support and services, including:
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Use of the University’s name and coat of arms (subject to separate permission)
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Being listed on the Register of Student Clubs on the University website
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Access to University IT facilities and support, including use of Oxford University email and website
In order to register, your society must be able to meet a few conditions. These include adopting the standard constitution, having established committee officers, and keeping a membership list. You will also need to adopt a complaints procedure and a code of conduct. There are standard templates provided for this. You can find out more about these conditions here: Register a club | University of Oxford
You also need to make sure that you register your club or society every year, by week 2 in Michaelmas Term.
Once you are registered, you’ll be able to apply for financial support. There are grants between £200 and £800 that clubs and societies can apply for, including a £200 start up grant. You can find out more information on the Club Grants page, and access the application form. Club grants | University of Oxford
You can find out more about the IT support available here: Student clubs and societies | IT Help (ox.ac.uk)
If you’re club or society is already registered and you have questions, or you need help registering, you can contact the University Club’s Officer:
Email: clubs.office@proctors.ox.ac.uk