Annual Elections 2018

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Annual Elections

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RAG Charity Ballot

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You can nominate a maximum of ONE Local and ONE National/International charity. Additional nominations will be disregarded. 

 

 

 

 

President

Wage: £20,411 (Grade 3.4)

Term in office: 24/06/18 - 22/06/19 (Please see FAQs regarding having coursework to complete after this start date)

Contact current officer: president@oxfordsu.ox.ac.uk

 

What's the role?: The President represents Student Members to the University and external audiences at all levels. They uphold the democratic principles and obligations of Oxford SU and ensure that these are implemented across the activities of the Organisation; provide leadership for Oxford SU in policy-making, campaigning, representation; and are a public-facing spokesperson for Oxford SU and all its activities. They play a key role in the relationship between Student Council and the Trustee Board.

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Vice President Charities & Community

Wage: £20,411 (Grade 3.4)

Term in office: 24/06/18 - 22/06/19 (Please see FAQs regarding having coursework to complete after this start date)

Contact current officer: vpcandc@oxfordsu.ox.ac.uk

 

What's the role?: The Vice-President Charities & Community represents Student Members to the University, and external audiences. They lead in policy making and campaigning work, in conjunction with other Officers, by addressing the needs of students as members of the community. They promote a holistic approach to student life beyond educational and representational functions; and work to facilitate this aspect of student life, to encourage students to make a wider contribution to their community and to encourage opportunities for students in this area. They facilitate charitable fundraising activity undertaken by the student body and represent the student body in local community structures. They are a Sabbatical Trustee and play a key role in relationship between Student Council and the Trustee Board.

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Student Trustee(x3)

Voluntary

Term in office: 11/03/18 - 09/03/19

 

What's the role?: Oxford SU has 3 Student Trustees who are elected as members of the Trustee Board. The Trustee Board is ultimately responsible for the strategic success, financial sustainability and legal compliance of Oxford SU as a charitable organisaiton. The Student Trustees will normally be given a specific area of responsibility, either; complaints, finance, media or vice-chair. They work with others including the University and Student Council.

Full Role Description

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Vice President Access & Academic Affairs

Wage: £20,411 (Grade 3.4)

Term in office: 24/06/18 - 22/06/19 (Please see FAQs regarding having coursework to complete after this start date)

Contact current officervpaccaff@oxfordsu.ox.ac.uk

 

What's the role?: The Vice-President Access and Academic Affairs represents students to the University, and external audiences. They lead on work including policy-making, campaigning and lobbying work, in conjunction with other Officers, by using such vehicles as are appropriate to improve the educational experience of all Student Members at the University of Oxford. They work to ensure that, regardless of background, the best and brightest students apply to study at the University of Oxford. They are a Sabbatical Trustee and play a key role in the relationship between Student Council and the Trustee Board.

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Vice President Welfare & Equal Opportunities

Wage: £20,411 (Grade 3.4)

Term in office: 24/06/18 - 22/06/19 (Please see FAQs regarding having coursework to complete after this start date)

Contact current officervpweo@oxfordsu.ox.ac.uk

 

What's the role?: The Vice-President Welfare & Equal Opportunities represents Student Members to the University, and external audiences. They lead in policy making, campaigning and lobbying work in conjunction with other Officers, on student Welfare and Equal Opportunities issues at the University of Oxford. They provide support to key student welfare providers including Common Rooms Representatives. They are a Sabbatical Trustee and play a key role in the relationship between Student Council and the Trustee Board.

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NUS Delegate(x6)

Voluntary

Conference dates: 27/03/18 - 29/03/18

 

What's the role?: Elected NUS Delegates, together with Oxford SU's President, represent the Student Members at the Univeristy of Oxford at the annual NUS Conference. This is the main democratic body of the the National Union of Students and sets its policy, amends its governance and elects the next set of leaders of the Student Movement. At the NUS National Conference 2014, delegates passed a policy to ensure that delegations would be made up of 'at least 50% self-defining women, rounded down'. We will therefore ensure that a minimum of three delegates are self-defining women.

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Vice President Graduates

Wage: £20,411 (Grade 3.4)

Term in office: 24/06/18 - 22/06/19 (Please see FAQs regarding having coursework to complete after this start date)

Contact current officervpgraduates@oxfordsu.ox.ac.uk

 

What's the role?: The VP Graduates represents Graduate students, to the University, and external audiences as appropriate. They lead in policy-making, campaigning and lobbying work, in conjunction with other Officers,on graduate issues at the University of Oxford, and act as focal point for organising Oxford SU's work for Graduates. They are a Sabbatical Trustee and play a key role in relationship between Student Council and the Trustee Board.

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Vice President Women

Wage: £20,411 (Grade 3.4)

Term in office: 24/06/18 - 22/06/19 (Please see FAQs regarding having coursework to complete after this start date)

Contact current officervpwomen@oxfordsu.ox.ac.uk

 

What's the role?: Candidates must be a person who, wholly or partly, self identifies as a woman or as transfeminine. The Vice-President Women represents cis and trans women students, as well as those with complex gender identities who identify in any way with the term woman, to the University, and external audiences. They lead in policy making, campaigning and lobbying work in conjunction with other Officers, on gender inequality issues at the University of Oxford. They take responsibility for driving forward action on gender inequality in University of Oxford at a student level; and promote the importance and value of work on gender inequality across the whole work of Oxford SU. They also support student parents and liaise with the University on behalf of students. They are an Officer Trustee and play a key role in the relationship between Student Council and the Trustee Board.

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RAG Charity Ballot

Local Charity x2

 

National/International Charity x2

 

Each year, Oxford SU RAG fundraises for four charities that are selected by the student body. Any student can nominate a charity for the ballot. The nominations received are then shortlisted by the RAG committee to six local charities, and six national or international charities.

 

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Annual Elections Workshop: Why you can run in the election too
22nd January 5:30pm - 7pm
4 Worcester Street, Oxford
Annual Elections Workshop: How to be a Student or Sabbatical Trustee
23rd January 5:30pm - 7pm
4 Worcester Street, Oxford
Annual Elections Workshop: How to win an election
25th January 5:30pm - 7pm
4 Worcester Street, Oxford
Annual Elections Hustings
4th February 2pm - 4pm
Worcester College, Tuanku Bainun Auditorium

Annual Elections 2018 Directions

 

If you are unsure about any of the following directions please feel free to contact the Returning Officer, returningofficer@oxfordsu.ox.ac.uk, or Elections Team, elections@oxfordsu.ox.ac.uk.

 

Regarding Endorsements(Amended 15/12/17)

Candidates may not seek or claim the endorsement of Oxford SU employees (including current Sabbatical Trustees), external trustees or student trustees. Further, they may not seek endorsements from Raise and Give (RAG), Student Council or any of the Council's committees.

Oxford SU campaigns may endorse candidates provided that any endorsement is approved by a committee vote using secret ballot. Non-Oxford SU organisations can endorse candidates. In both cases, candidates may not:

            a)         take part in a vote which could lead to an endorsement

            b)         make an executive decision to make an endorsement

 

Regarding Websites

All websites (not including Facebook ‘groups’ or ‘pages’ or similar social media) should be registered with the Returning Officer 24 hours before the site is made public.

To ensure fairness in costing websites, all domain names must be purchased specifically for the purpose of these elections. Domain names should contain some reference to the election or a candidacy, such as www.voteforA.com.

 

Regarding Social Networking

You can create Facebook groups and pages, hashtags, YouTube videos and promote yourself on other forms of social media. Candidates therefore must remove any comments posted in their groups’/pages’ “wall” that contravene the Election Regulations or any rulings within 24 hours, after which time they shall be responsible for the content of the comment. The Returning Officer may request evidence of campaign materials at any point.

 

Regarding Media

Candidates are encouraged to engage with the media, particularly the student press and radio. In the interests of fairness, you should make a reasonable effort to inform other candidates for the same position of any contact that you have with the media so that they can pursue the same opportunity.

 

Regarding Manifestos

Manifestos should be a one sided A4 size PDF emailed to the Returning Officer, and Deputy Returning Officer, by midday Friday 2nd February. You must include the name of anyone who is involved in the design process clearly on the manifesto. The Returning Officer can send back any manifesto that fails to meet this direction, contains unlawful, false, misleading or offensive material or which references other candidates.

 

Regarding Nominations

Any person wishing to be a candidate must nominate online via www.oxfordsu.org/elections.

 

Regarding becoming a candidate

To become a candidate a nominee must attend the essential candidate briefing bringing with them a signed tutor permission slip, any right to work documents (for trustee roles) and their University card (‘BOD card’). The nominee will then become an official candidate.

 

Regarding campaigning

Campaigning can begin after the hustings have finished on Sunday 4th February. Any candidate publishing campaign materials before this time is in violation of this direction.

Candidates can only campaign in digital spaces they don’t control if other candidates for the same position also have access to campaign there.

Candidates are not allowed to run negative campaigns. This means criticising another candidate’s character, actions, policies, or manifesto. Campaigns should focus on why that candidate is the best for the role. However, there will be the opportunity to respond and critique the other candidates’ policies, manifestos, and answers in the hustings. The hustings are the only time candidates will be permitted to do this.

 

Regarding unofficial campaigning

Any individual producing campaign material in favour of a candidate will be considered as if they are the candidate themselves, unless the candidate specifies to the Returning Officer that they have no involvement with the individual and can show evidence they’ve made reasonable efforts to discourage the individual’s campaigning. The Returning Officer will communicate with all parties involved as soon as a dispute arises.

 

Regarding mailing lists

Candidates are not permitted to use pre-existing mailing lists.

 

Regarding slates

The combining of candidates into slates is not allowed. Slates are groups of candidates who endorse each other and share campaign materials. Candidates cannot endorse other candidates or have commonly designed manifestos, or campaign materials. Candidates cannot directly assist another candidate’s campaign in anyway.

 

Regarding Expenses

Sabbatical Trustee candidates have an expenses limit of £50

Student Trustee candidates have an expenses limit of £25

NUS Delegate candidates have an expenses limit of £20

Candidates must declare all items used for campaigning and must not spend more than their expenses limit. Candidates cannot financially support another candidate.

Already owned equipment, which it is reasonable to assume all other candidates will have access to an equivalent of, are permitted without deduction from expenses. A Mac with Photoshop installed will be available to use at Oxford SU.

Expense forms must be handed in to the Returning Officer at 4 Worcester Street by 12pm Friday 9th February.

 

Regarding Hustings (Amended 10/01/18)

The Hustings will be held on Sunday 4th February and will be moderated by the Returning Officer. The Chair of Council, shall chair the hustings. If they are unable to fulfil their role, the Returning Officer or Chair of Council shall be succeeded by a student member chosen by the Returning Officer.

 

Regarding Complaints

All complaints must be submitted by 6pm Friday 9th February except those referring to the counting of votes which must be submitted 24 hours after publication.

Annual Elections FAQs

Can I run in an election if I am an international student?

International students are able to be Sabbatical Trustees. However, there are immigration implications that you should be aware of.

You can find a lot of really useful information from The UK Council for International Student Affairs here: https://www.ukcisa.org.uk/Information--Advice/Visas-and-Immigration/Students-union-sabbatical-officers#layer-3585

You should also contact Student Immigration for personalised guidance: student.immigration@admin.ox.ac.uk

When do elections happen?

Nominations are open from 00:00 Monday 1st Week Hilary (15th January) and close exactly two weeks later at 00:00 Monday 3rd Week Hilary (29th January).

At 17:00 that Monday we’ll have a candidate briefing where we’ll give you any additional information you might need.

You’ll then have until midday Friday 3rd Week Hilary (2nd February) to finish your manifestos and get all your campaign materials together.

The hustings will happen on Sunday 4th Week Hilary (4th February) and will mark the beginning of campaigning.

Voting opens to all student members at 08:00 Wednesday 4th Week Hilary (7th February) and closes 18:00 Friday 4th Week Hilary (9th February).

The results will be announced at our results party 21:00 on Friday night.

What is a manifesto?

A manifesto is a document stating why you should be elected, and should you be elected, what you’ll do. PDF is the best format to have your manifesto in. You must also note at the bottom of the document the names of anyone who assisted you making the design. You can make your manifesto look as simple or fancy as you like but remember, what you promise to do on your manifesto will be the standard the student body judges you against should you win! You can promise the impossible but be prepared to be expected to deliver it.

Who oversees the elections?

The Returning Officer oversees the running of the election and ensures it is fair and properly carried out. They are a student member elected by Student Council every 7th Week to serve for a single academic term.

I will still have educational commitments from my current course after the start of the Sabbatical position. Can I still run?

Yes, you can still run! Oxford SU commits to supporting you during this period of time, allowing you to prioritise and complete your studies within the set time frame. Oxford SU will work with you to ensure that along with this, you are able to fulfil the responsibilities that come with being an elected role but without them having an impact on your studies.

What if I can't stand or vote in an election?

There are a couple of possibilities:

  1. You aren’t considered a Student Member. We define Student Members as those fitting the description outline in Statute II of the University’s Statutes. Rule of thumb; if you matriculated you’re a Student Member, if you didn’t you probably aren’t.
  2. You Opted out. When you register for the university you have the option to opt out of Student Union membership. To opt back in go to the university Student Self Service at https://evision.ox.ac.uk/ click ‘My Student Record’ tab then ‘Additional Information’.
  3. If neither of the above apply to you please email elections@oxfordsu.ox.ac.uk for more information.

Can I stand for more than one position?

You can nominate yourself for any position which you are eligible to run for but you cannot be a candidate for more than one Trustee, student or sabbatical, position. However, you can run to be a Delegate and a Trustee (student or sabbatical).

How does campaigning work?

Campaigning is anything you do to convince students to vote for you. This doesn’t just mean posting your manifesto online though! Often the most successful candidates take the time to speak and listen to the student body in order to understand the type of issues which they care about most. Novelty is the key to a good campaign, do something creative and unique to get attention for your campaign.

What support is available?

Oxford SU Student Advice are always on hand to provide non-directive advice around any issues you may face when running in the elections.

We will be running workshops on ‘writing a manifesto’, ‘what’s Sabb life like?’ and ‘Campaigning tips’.

Every morning during the campaign period there will be a free candidates’ breakfast at Oxford SU HQ to help you get ready for the day. This is also a great time to speak with staff about any concerns you may have.

For more serious issues which may require professional support you can contact the University’s Student Welfare and Support Services.

How does voting work?

We use a voting system called Single Transferrable Vote (STV) which allows you to rank the candidates in order of preference. During the count, if there is no clear winner, we eliminate candidates, round by round, with the lowest number of votes and distribute their surplus to the remaining candidates until someone reaches the quota to win.

Who is R.O.N.?

R.O.N stands for Re-Open Nominations. This is the candidate you rank when you wish none of the remaining candidates on the ballot to win. This is different to if you simply stop voting after you’ve ranked the candidates you like.

Does my vote count and make a difference?

Yes! The great thing about the STV voting system is that even when you believe your preferred candidate is unlikely to win or gets eliminated the rest of your rankings still count. So, every single vote counts towards either electing, or attempting to prevent electing, the winning candidate(s).

Do I have to be a final year to run?

No, you can be any year of study and run for a position. If you are running for a Sabbatical position though you will need to suspend your studies for one academic year.

What is a husting?

A husting is where candidates give speeches explaining why they think they should win the election and answer questions from the room. This event will be livestreamed but you need to come along if you’d like to ask questions.

What is a Trustee?

The Trustee Board is the governing body of the Charity.

The Trustees are responsible for making sure that the Students' Union is run effectively, complies with the law, has a strong strategic plan based on members' needs and is financially secure.

Authority is delegated to the Chief Executive to manage the day to day operations and it is the role of the Chief Executive to enact the strategy determined by the Trustees. The SU is run on a day to day basis by its staff, officers and volunteers directed by its members' needs.

RAG Charity Ballot FAQs

Who can nominate a charity for the RAG ballot?

Any current student, except any member of the shortlisting panel or the returning officer for the election, can nominate a charity.

What kind of charities can be nominated for the RAG ballot?

RAG can accept nominations for any charity that is registered in England and Wales and has its own registered charity number. RAG does not accept nominations for charities that are overtly religious or party political in their aims and practice.

How do I nominate a charity for the RAG ballot?

Login to the Oxford SU website and go to www.oxfordsu.org/elections to fill out the nominations form. You must be a current student member of Oxford University, and you should contact the charity you wish to nominate in advance. You can nominate one charity in each category; any further nominations made by a single individual will be disregarded.

What happens after I nominate a charity?

The form is sent to the shortlisting committee. After nominations are closed, the committee delist any unsuitable charities and draw up a shortlist of 12 charities; 6 in each category. If the charity that you nominated is shortlisted, RAG will email you to let you know.

What shortlisting criteria does the RAG ballot use?

The criteria used by RAG is decided in advance by Oxford SU Student Council. This year, charities will recieve points based on the number of times they are nominated, their cost-effectiveness and their level of student involvement. Charities that have successfully won the ballot in previous years receive a points deduction.

Where can I access the shortlist of charities?

The shortlist will be published on Friday 2nd February at 17:00. To view the shortlist, go to www.oxfordsu.org/elections.

How do I campaign for a charity in the RAG ballot?

To view the guidelines for campaigning for a charity in the ballot, go to www.oxfordsu.org/elections and select “rules”. Please note that negative campaigning (campaigning against a particular charity or charities) is explicitly discouraged.

How can I vote in the RAG ballot?

Go to www.oxfordsu.org/vote after voting opens on Wednesday 7th February at 08:00. Selecting the RAG charities is the final item on the ballot, after the sabbatical, trustee and delegate positions. Voting closes at 18:00 on Friday 9th February.